Organizing a Hen Party, with todays seemingly endless possibilities, should be a lot of fun. One aspect of planning however, that can never be avoided, is the tricky issue of money.
What is considered reasonable and what is deemed expensive is very subjective and needs to be handled delicately. This is no truer than today, when large groups mean expectations can vary wildly. Try to be considerate of this when planning your budget.
Avoid any awkward conversations and get it right first time with these handy tips.
Set the Budget
Ideally you’ll have at least 6 months to plan the Hen Party. Setting the budget should be one of the very first things you do. Don’t try to do this on your own – take advice from friends and family and do some research. Set the Maximum budget you’ll need to cover the majority of the weekend – but always aim to come in under this figure – giving you breathing space if an unexpected cost arises, or money for drinks kitty and/or favours.
Set up an Account
Setting up an online savings account (with your current bank) takes seconds and is invaluable when organising a hen party. It can significantly lessen the impact of the overall cost by allowing everyone to pay in instalments. £25 a month is much easier to digest than an unexpected request of £200. Having this set up from the beginning should also mean you have enough money in the pot to pay for things upfront, such as the accommodation deposit. It keeps the Hen money separate and allows you to clearly see what’s being paid in, by whom, what’s going out and how much you have left to work with.
Be clear from the outset. You can never give too much detail in this regard. Try and include as much as possible, but don’t fret if every aspect of the weekend is not covered. Basics you would expect to be covered include:
· Food In
· Drinks In
· Gifts for Bride
· Drinks Out (Kitty) – optional
· Taxis/Minibus for Night Out - optional
Don’t Get Caught Out
Are there any costs you have not taken into account?
· Security Deposit - Although commonly returned in full, an unreturned security deposit can come as a nasty shock. Check with the accommodation owner what the deposit includes and how to avoid being charged. Fake tan, make up or sunscreen on towels & linen is increasingly responsible for a deposit being held.
· Service Charges - Often overlooked when dining out in big groups; and big groups mean even small percentages amount to sizeable charges. Don’t get caught out. When making your reservation or booking agree to a price per head that includes the service charge, tip & VAT.
The prospect of organising a Hen Party for your nearest and dearest can be daunting. With so many choices today it’s hard to know where to start. Remember that you’ve been chosen for a reason, so trust your instincts and don’t be afraid to ask others for help. Contemporary hen parties are bigger and better than ever before. They’ll provide wonderful memories (and photos!) you can cherish forever.
Author: Danielle Kendall from Team Hen at www.team-hen.com